This article provides Recruitment Administrators with a guide to customising Job Type values in order to suit their specific business needs.
How to Create a new Job Type
1. Navigate to Administration > Recruitment > Job Types
2. Click New Job Type
3. Enter a Title and Description if desired, then click Save
4. A new Job Type will now become available to Select on requisitions and Job Ads
⚠️ | Note: No two Job Types can have the exact same title. |
How to Edit an existing Job Type
Editing the title of an existing Job Type will cause it to update in almost all places it has ever been used in the system. This includes all:
Requisitions
Job ads
Offers that are in progress
⚠️ | There is an exception: Offers in Accepted or Rejected status will retain the original Job Type value that it had at the time it was accepted/rejected. |
1. Navigate to Administration > Recruitment > Job Types
2. Click Edit on the Job Type
3. Make your changes or the Title and/or Description fields and click Save
How to Disable a Job Type
If a job type is disabled it means that it will no longer be available to use on Requisitions or Job Ads. To Disable:
1. Navigate to Administration > Recruitment > Job Types
2. Click on the ⌄ button next to the Edit button
3. Click Disable and confirm that you wish to disable the Job Type
4. A message will appear, confirming it has now been Disabled
To View the list of Disabled Job types, click onto:
⚠️ | Note: A Job Type cannot be disabled if it’s 'in use' on a Requisition or Job ad. |
A Job Type is considered 'in use' on a Requisition if:
the requisition is in any status other than Finalised or Withdrawn or Rejected
A Job Type is considered 'in use' on a Job Ad if:
the job ad is Enabled (note that this is different to not being Expired)
A job ad can be both Enabled and Expired at the same time, as these mean different things. Whether a job ad is enabled or disabled depends on the Enable/Disable toggle on the Job Ads list page. For example, these job ads are still Enabled, even though they are expired:
How to re-enable a disabled Job Type
A disabled Job Type can always be re-enabled:
1. Navigate to Administration > Recruitment > Job Types
2. Select Disabled from the status filter drop-down
3. Select the ⌄ next to the Edit button and select Enable
The Job Type is moved back to “Enabled” status and will be available to select on Requisitions and Job ads again.
How to Access Enabled Job Ads Under a Job Type
Log in as a company admin and click the Administration cog on the top left-hand side.
Click the Recruitment tab.
Click Job Types.
Find the job type you wish to check.
Click the number in the Enabled Job Ads column to the right of the job type. This will display the list of enabled job ads.
How to Access Enabled Requisitions Under a Job Type
Log in as a company admin and click the Administration cog on the top left-hand side.
Click the Recruitment tab.
Click Job Types.
Find the job type you wish to check.
Click the number in the Enabled Requisitions column to the right of the job type. This will display the list of enabled requisitions.
What are the expected behaviours when editing Job Types?
Editing the title of an existing Job Type will cause it to update in almost all places it has ever been used in the system. Outlined below is how the Job Type is expected to behave in certain areas.
Requisitions
When the Title of a Job Type is edited, and that Job Type is in use on a Requisition, then the Job Type will update on the Requisition immediately. This applies to all Requisitions using that Job Type, in any status.
Offers
When the Title of a Job Type is edited, and that Job Type is in use on an Offer, then the Job Type will only update on that offer if it is still in progress.
Offers in Rejected or Accepted status will retain whatever Job Type they had at the time they were rejected/accepted, for the sake of keeping accurate historical record.
Job Ads
When the Title of a Job Type is edited, and that Job Type is currently in use on a live job ad, then the Job Type will update on the live job ad immediately. The Job Advert does not need to be re-saved in order for the change to take effect.
The Job Type updates on the Job Advert even if the Requisition has been finalised (which means the Job Ads have been disabled).
Job Boards like SEEK and TradeMe have their own Job Type fields and will be unaffected by changes made to the ELMO Job Type values.
What are the expected behaviours when Re-opening or Re-submitting Requisitions with a disabled Job Type?
A Job Type can be disabled if the Requisition using it is in Finalised, Withdrawn or Rejected status. Outlined below is how the Job Type is expected to behave if one of these Requisitions is re-opened or re-submitted.
Re-Opening a Finalised Requisition
If a requisition is in Finalised status then it can be re-opened.
When selecting Re-open on a requisition that has a disabled Job Type, then the disabled Job Type will be retained on the requisition until it is edited.
If a re-opened requisition is not edited and retains its disabled Job Type, then:
the disabled Job Type will not be available for use when posting a new Job Ad
the Job Type field will appear blank on any existing job ads
Re-submitting a Withdrawn or Rejected Requisition
If a requisition is in Withdrawn or Rejected status then it can be re-submitted.
When selecting Re-submit on a requisition that has a disabled Job Type, then the Job Type field will appear blank and a different one can be chosen.