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Careers Portal Overview

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Written by Michael Ho

This article provides an overview of the ELMO Careers Portal, covering how to set up, brand, and manage pages within your portal. It also includes instructions for posting jobs for internal and external applicants, embedding the portal on your website, and answers frequently asked questions.

Setting up a Careers portal

The Career Portal Setup is the initial step to configure a Careers Portal and define its URL. Once this page is saved, additional tabs will appear to complete the configuration, covering branding, additional pages, and embedding the frameset.

1. Navigate to Administration → Recruitment → Careers Portals.

2. Click Add New Portal to create a new one, or select Edit an existing one.

View Setup Instructions +

Setup section

Under the Setup section, add the following:

  • Title: Provide a title for your Careers Portal.

  • Description: Optionally, add a description for the Careers Portal.

  • URL: Choose the unique URL for your Careers Portal.

Menu options

In the Menu options, you can:

  • Menu Display: Enable this option to show a navigation menu on all Careers Portal pages.

  • Menu Position: Select where the menu will be positioned on the pages.

Search options

In the Search options, you can enable candidates to search your job ads list by:

  • Search by Location.

  • Search by Job Type.

  • Search by Job Category.

Job Sharing and Saving

In the Job Sharing and Saving section, you can:

  • Enable candidates to save jobs for later reference.

  • Enable candidates to share a job via LinkedIn, Facebook, email, or a direct link.

Header and Footer Setup

In the Header and Footer Setup section, you can design the header and footer that will display on the Careers Portal pages. Note: This section is typically left blank if you choose to embed the portal into your organization's website.

Terms of Service Setup

In the Terms of Service Setup, you can configure:

  • Label: This is the label for the terms and conditions that will be displayed to candidates.

  • Terms of Service: This is the actual terms and conditions text that will be displayed to candidates.

3. Once you have completed these steps, click Save.

Branding Careers Portal

Once you save your Careers Portal setup, additional tabs will appear, allowing you to brand the portal according to your specific requirements. There are several options available to you to customize the look and feel of your career site.

View Branding Options +

  • Site font: Select from Arial, Verdana, Times New Roman, Helvetica, or Lucida Sans.

  • Site background colour: Specify the background colour for your Careers Portal by entering a hex code or choosing from the colour wheel.

  • Site background image: Upload an image to serve as the background for all Careers Portal pages.

  • Site background image 2x: Upload an image here if you want it to display at twice its size in the background.

  • Site background position: Choose how the background image is positioned (Tiled, Centred, or Stretched).

  • Use company default logo: When enabled, candidate notifications will display your account’s default company logo. If disabled, the logo uploaded in the "Candidate Notification Logo" field will be used.

  • Candidate notification logo: Upload a logo specifically for candidate notifications when the default company logo is not in use.

  • Candidate notification banner: Upload a banner image to be displayed in candidate notifications.

  • Colour fields: These fields allow you to choose colours for various components of the Careers Portal by entering a hex code or selecting from the colour wheel.

Adding Pages to Careers Portal

You are able to add custom pages to your Careers Portal that may include information on the recruitment process, privacy policies, or disclosures. To add a new page:

1. Click on the +Page button.

2. You will need to configure the below fields in order to add a new page:

View Page Configuration Fields +

  • Page Title: This title will appear within the navigation menu on the Careers Portal pages (if the menu has been enabled).

  • Page URL: Choose the unique URL that will display in the browser for this page.

  • Home Page: You can set this new page as the Home page within your Careers Portal. However, it's generally recommended to leave this blank as the short descriptions for the available jobs will be displayed.

  • Show in menu: Select this option to include this page as a link within the navigation menu in the Careers Portal.

  • Text Editor Region: Enter the content you wish to display on the page into the text editor.

3. Select Save when you are finished editing your page settings.

4. Your new page must be Published in order for it to display within your Careers Portal. This button is only available whilst in the Edit screen. To do this: Save your new page, navigate back to the Pages tab, Edit your new page, and then Publish.

Managing Career Portals

Company admins can edit, copy, or delete career portals from the Recruitment administration area.

  1. Log in as a company admin and click the Administration cog (top left).

  2. Click the Recruitment tab.

  3. Select Career Portals.

Editing a Career Portal

  1. Find the career portal you wish to edit and click Edit to the right of it.

  2. You can then edit the Setup, Branding, and Pages by navigating through each tab.

Copying a Career Portal

  1. Find the career portal you wish to copy.

  2. Click Copy to the right of it. A duplicate of the selected career portal will be created.

Deleting a Career Portal

  1. Find the career portal you wish to delete.

  2. Click Delete to the right of it.

  3. Click OK to confirm.

Managing Internal and External Job Postings

You have precise control over whether a job advertisement is visible to your internal employees, external job seekers, or both. This is managed within the Job Ad section of a requisition.

  • For Internal Applicants: Enable the Internal Careers Portal toggle in the job ad. This makes the vacancy visible in the Careers menu for any employee who is logged into their ELMO account. If the Careers menu is not appearing for internal applicants, go to Administration → General → General Setup → Configuration and ensure the Careers Menu toggle is enabled.

  • For External Applicants: Enable the External Careers Portal toggle to post the job to your public-facing careers site.

The Internal Candidate Experience

For existing employees, applying for an internal role can be accessed directly after logging into ELMO.

  • Finding Internal Jobs: Employees can find all roles advertised internally by clicking the Careers tab on the main left-hand navigation menu of their ELMO profile.

  • Applying for a Role: The Careers tab opens their internal career portal, where they can search for available jobs, view details, and submit an application using their existing ELMO profile.

  • Tracking Applications: After applying, they can use the same Careers tab to track the status of their applications, view offers, and see scheduled interviews.

External Candidate Experience

This section covers applications started directly on your public Careers Portal (not via third‑party job boards like SEEK, LinkedIn, or Trade Me).

  • Go to your organisation’s public Careers Portal, find the role, open the advert, and click Apply.

  • When prompted, sign in or create a candidate account to continue. Tip for testing: sign out of any ELMO employee/admin session first, or use a private/incognito window, to avoid login conflicts while applying as a candidate.

  • Complete the application form by uploading your resume/CV, attaching any required documents, and answering the employer’s screening questions. Review and submit your application.

Embedding Careers portal to External Site

The final step in the setup process involves embedding your Careers Portal onto your company's website. ELMO provides administrators with the necessary scripts to seamlessly integrate the portal into existing web pages, ensuring a smooth user experience.

There are two parts to embedding onto your website or Intranet:

1. Allow your iFrame to resize

Include this code in the document <head> of the location where you want to embed the Portal. This code enables the iFrame to resize based on your page width.

<script type="text/javascript" src="https://static.cdn.elmo.com.au/iframe-resizer/3.5.1/iframeResizer.min.js"></script>

2. Specify the styling of your iFrame

Include this code in the document <body> of the location where you want to embed the Portal, and update the style accordingly (e.g., width, height, border, etc.). Note: The example below will need to be updated with your specific site URL.

<iframe id="elmo-recruitment-embed" style="display:none; width:100%; overflow: hidden; border: 0px;" scrolling="no" seamless="seamless" src="[Your Careers Portal URL]" onload="this.style.display='block';"> </iframe>

Please note:

  • The width can be adjusted to 80% to create wider margins on your web page.

  • A border can be added to create a box around the iFrame.

  • The height for the iFrame is a fixed size. If your site has large font or requires additional height to display all job ads, this can be overridden by adding the following line of code to the end of the embed code above:
    ​<script type="text/javascript">iFrameResize({heightCalculationMethod: 'max'},'#elmo-recruitment-embed')</script>

  • If this is not needed, the line can simply be removed.

Frequently Asked Questions (FAQs)

I've made changes to my Careers Portal, but they aren't showing up online. +

After you save changes within a portal's settings, you must return to the main Careers Portal list (Administration → Recruitment → Careers Portals) and select the Publish button. If you've done this and still don't see the changes, try clearing your web browser's cache.

My embedded careers page on my website is blank or shows an error. +

This almost always means the Careers Portal has not been published. Navigate to Administration → Recruitment → Careers Portals and ensure there is a green tick in the 'Published' column for the relevant portal. If not, select the Publish button.

How can I create a private job advertisement for a select group of applicants? +

The best way to do this is to create a new, separate Careers Portal. Do not link this new portal from your public website. When you create the job ad, post it to this new portal. You can then share the direct URL to the job ad with your target audience, and it won't be visible to the general public.

Why is the wrong company logo showing on our offer letters? +

The branding on notifications and offer letters is pulled from the Career Portal that was assigned to the job ad. If you have multiple company brands, you need to create a separate Career Portal for each brand and ensure you select the correct one when posting the job ad.

Can I display more than 10 jobs on my Careers Portal? +

At this stage, the iFrame can show 10 jobs at a time. By default, the 10 most recent jobs will be displayed, but the list can be searched and filtered.

Is there a mobile version of the frameset for my site? +

The embed code can be used on a responsive website and will resize to the mobile browser.

Why is my published page not showing? +

Once a page has been created, it will need to be published both from the pages menu and also as part of the Careers portal theme.

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