Within the candidate configuration, you have the ability to tailor the settings for external candidate profiles. This segment will provide comprehensive instructions on customizing the active sections within a candidate's profile, choosing from available candidate search options, managing base details, and toggling specific flags to enable or disable functionality.
The article covers below topics:
Candidate General Setup
This section allows you to configure general settings for candidate profile. Below are the steps undertaken to update it:
1. Go into Administration > Recruitment > Candidate Configuration
2. The first tab is the General tab where you are able to configure the below settings for external candidate profile:
- Keep Candidates Profiles - Select the timeframe for how long the candidate's profile will be saved in the system after the last profile change. For example, as per the screenshot below, the candidate profile will be automatically deleted from the system after 5 years.
- Time zone - Shows time zone on candidate’s profile.
- Flag - Enable flags for candidates
3. Once the settings have been configured, click on Save.
Candidate Profile Setup
The next tab in candidate configuration is the Profile that that allows you to determine which sections will be active for candidate's profile and you can also change the location for each item by dragging to the desired location.
The steps followed are as below:
1. Go into the Profile tab within Candidate Configuration which will open a page that will allow you to configure the below details:
- Profile Photo: Determine if you want the Profile Photo enabled.
- Experience: Enable/disable Experience section on candidate profile.
- Education: Enable/disable Education section on candidate profile.
- Saved Jobs: Determine if you want the Saved Jobs section showing. Where enabled, you will be able to see the candidate’s saved jobs, the job location, posted and closing dates.
- Applications: Determine if you want the Applications section showing. Where enabled, you will be able to view the candidate’s applications, the application date, resume, cover letter and status (submitted, not suitable, and rejected)
- Interviews: Determine if you want the Interview section showing. Where enabled, you will be able view the candidate’s scheduled interviews, the date, time, interviewer/s and status (pending or completed).
- Offers: Determine if you want the Offers section showing. Where enabled you will be able to view the position and contract offered to the candidate, who made the offer, the start date and the status (accepted, pending, and rejected).
- Messages: Determine if you want the Messages section showing. Where enabled, you will be able to view emails sent to the candidate, the subject, date and you will be able to click on the message icon to view the message.
- Skills: Determine if you want the Skills section showing. When enabled, you will be able to view the candidate's skills.
- Languages: Determine if you want the languages section showing.
Once configured, click on Save.
Talent Search
This section allows you to configure the options available for candidate searches. You can also drag the items to the desired locations as per your requirements.
The steps to be followed are as below:
1. Go into the Talent Search tab within Candidate Configuration which will open a page that will allow you to configure the below details:
- Talent Search: Determine if you want to allow for Talent Search.
- Keywords: Determine if you want to allow for keyword search.
- Type: Determine if you want to allow for searching by candidate type (internal or external candidates).
2. Configure the remaining fields by determining if you want to allow searching by:
- User Details: Name, Email Address and Manager Name.
- Profile: Custom User Profile Fields, Custom Position Fields, Positions, Departments and Locations.
- Experience: Company and Title.
- Education: School, Degree and Field of Study.
- Talent Pool: Allows you to enable/disable searching the talent pool by position within the talent search function.
- Blacklist: Allows you to blacklist candidates so they are hidden from the talent search.
- Skills: Allows you to enable/disable the skill field within the talent search.
- Languages: Allows you to enable/disable the language field within the talent search.
Once configured, click on Save.
Candidate Details
This tab will allow you to configure the base details of the candidate's profile. This is the information the candidate needs to enter when applying for the role.
The steps to be followed are as below:
1. Select the Details tab and configure the fields by determining if you would like to capture the details below:
- Home Phone: Enabling this field will include it in the info a candidate can provide as part of their application, disabling it will hide it as part of the candidate application process. If the field is enabled you can specify if it is required or optional.
- Mobile Phone: Enabling this field will include it in the info a candidate can provide as part of their application, disabling it will hide it as part of the candidate application process. If the field is enabled you can specify if it is required or optional.
- Address: Enabling this field will include it in the info a candidate can provide as part of their application, disabling it will hide it as part of the candidate application process. If the field is enabled you can specify if it is required or optional.
- Candidate Management Candidate Details: It can be set as Default or Optional. Setting this field as default would mean it would carry the same settings as above for Home Phone, Mobile Phone, and Address when creating a candidate under the candidate section. Setting as optional would mean that it would not carry the settings above and be optional for you to fill in the fiel
2. Once configured, click on Save.
Flags
The Flags tab is where you configure what flags can be used to highlight candidates. The steps followed are as below:
1. Go into the Flags tab and enable or disable the ones as per your requirements. The text field allows you to specify what the flag indicates.
2. Once configured, click on Save.