This article provides a guide to the Editable Position field within the Recruitment Offer process. This functionality is available for Position-Led accounts only and helps streamline hiring. It allows you to use a single requisition to hire multiple candidates, with each candidate's offer being linked to its own unique Position ID.
How the Editable Position Field Works
For Position-led customers, the Position field in the offer process is an editable drop-down list.
When creating an offer, you can select any Position from the drop-down list.
The Position ID displays in this field, depending on the ‘Show Position IDs’ setting in your HR Core admin settings.
Once a Position is selected and the offer is made, this value displays in all locations where the offer details can be viewed (e.g., Requisition → Candidates list → View Offer).
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If you select a Position that is already used by another offer (in 'Pending' or 'Accepted' status) within the same requisition, a warning message appears. This message notifies you of the duplication but does not prevent you from proceeding.
The ::POSITIONOFFER:: Placeholder
A dedicated placeholder ::POSITIONOFFER:: is available for Position-led customers. This placeholder can be used anywhere placeholders are available in Recruitment and TMS (e.g., in offer contracts or email notifications).
Here is the difference between the two Position placeholders:
::POSITION:: = Populates the Position value selected on the Requisition or the Position on the User Profile.
::POSITIONOFFER:: = Populates the Position value selected on the candidate’s Offer.
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If the ::POSITIONOFFER:: placeholder is used for a candidate without an offer, or in a context not related to a candidate, it appears blank. Use this placeholder in your offer contract or email to display the specific Position title you selected for that candidate's offer.
Frequently Asked Questions
Can candidates see the edited Position value? +
Position titles within the Positions Library are internal information and not usually displayed to a candidate. The External Careers Portal displays the Job Ad Title, as this is the role they applied for.
To show the specific Position title from the offer to a candidate, you must use the ::POSITIONOFFER:: placeholder within their Offer contract, Offer email, or other candidate notification.
When a candidate is converted to a user, which Position is saved on the user profile? +
The user profile is created using the Position that was selected on the Offer.
Can I report on the Offer position? +
This will soon to be available. The Offer position is available in the following Recruitment reports:
Placed Candidates report
Requisition and Candidate Status Report
Can I make multiple offers that use the same Position? +
Yes. The system displays a warning message to notify you if you select a position already used by another 'Pending' or 'Accepted' offer, but it does not prevent you from making the offer.