This guide provides HR Managers and System Administrators with a comprehensive overview of the modernised Employee Profile. It details the centralised interface structure, tab functionality, and available actions to ensure efficient management and maintenance of employee records.

The profile layout puts key information front and centre to improve the visibility of essential employee details.

To begin from top down, the profile header includes:

Under this, information is organised into categories accessible via a tabbed navigation system:

The Actions button allows administrators to:

ℹ️

Note: Certain action buttons may vary depending on which modules are enabled on your ELMO system.

The Profile tab features a clear, logical hierarchy organised into five main sections. Under each tab or section, an Edit button will appear giving you the ability to adjust any fields should you require.

This section consolidates three key areas:

1. General: Core default employee profile fields such as Username, Email address, Employee number, First name, Last name, Preferred names, Date of Birth, Legal Entity, and Country / State.

2. Additional Details: Custom user fields that have been setup and are relevant to your organisation.

3. Diversity Questions: Section that captures demographic information such as gender identity, Aboriginal and Torres Strait Islander status, ethnicity, language skills, education, and other organisation‑specific questions.

The Positions tab shows the employee’s current role and full position history, including title, department, location, manager, and the effective dates and reasons for each change. It gives admins and HR Managers a clear audit trail of how the employee’s role has evolved over time, while visibility for managers/employees is controlled via configuration.

All contact-related information consolidated in one place:

Centralised access to important documentation such as:

The System Permissions section provides visibility into an employee's access rights without requiring navigation to separate administration areas. This gives you information on:

⚠️

Important note: This section is view-only. System permissions must still be updated through the regular user administration processes. The Profile tab display provides visibility but does not offer editing capabilities for permission settings.

This tab provides a unified timeline of employee activity across the platform. It centralizes records from various modules:

Each tab grants you the ability to filter by status and search by the name of the item you are looking for:

The Career tab gives a consolidated view of an employee’s career history and aspirations. It brings together current position details, full position history (with dates and reasons), salary history (where permitted), and career preferences/goals into a single page.

As well as an employee's Resume section, which includes:

The Recognition tab displays an employee’s achievements, awards, and other recognition in a dedicated, read‑only view. It surfaces trophies, recommendations, points and awards in a cleaner, more visual layout.

The Change History tab is an audit log that lets Company Administrators and HR Managers review all completed, scheduled, and failed profile and employment‑detail changes recorded via effective dating. It displays fields changed, old/new values, effective dates, reasons, and status, and can be exported to CSV.